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Assessment Policy

COVID-19 Assessment Policy

[Note: This policy is subject to change pursuant to state, county or city ordinances or new guidance provided by the CDC, ODH, ODE, local health departments or any other prevailing authority]

 

During the COVID-19 pandemic when students are learning in-person, on OSD and OSSB’s campus, Evaluation Team Reports (ETR) and assessments for Individual Education Plans (IEPs) will occur in-person for those students learning on campus during times when in-person learning is occurring. 

During the COVID-19 pandemic, it is OSD and OSSB’s policy to continue to strongly encourage the utilization of file reviews for Evaluation Team Reports (ETRs) and assessments for Individual Education Plans (IEPs)[1]  for students engaged in remote learning wherever possible since this remains the safest way to provide assessment services for those students.   OSD and OSSB recognize that sometimes it is not possible to serve students through virtual-only methods and supports safely providing some assessment services in-person in those cases where it is necessary.  

In order to provide in-person assessment services for students engaged in remote learning, ETR or IEP teams must make a collaborative decision to determine the method of ETR or IEP service delivery.   The team’s decision should consider factors such as the ability to obtain accurate assessment data using virtual options; the health risks of the child being served; and the extent of COVID-19 spread in the local community.   Any determination on whether an in-person service is necessary for remote learning students must be made by the ETR team in conjunction with the completion of a Prior Written Notice to Parents (PR-01 Form). 

OSSB and OSD employees must continue to follow all State and local public health orders and guidelines and agency policies related to how assessment services will be provided during the COVID-19 pandemic. 

If the ETR or IEP team has determined that an in-person assessment is necessary for students engaged in remote learning, every effort will be made to have the student come to OSD or OSSB’s campus to complete the assessment.    Each student being assessed will only be able to bring one (1) parent/guardian with them to the assessment.  All students and family members will be subject to all of OSD and OSSB’s COVID-19 policies, including but not limited to the Screening and Isolation Policy and the Screening and Isolation Flowchart. 

If the ETR or IEP team has determined that an in-person assessment is necessary for a student engaged in remote learning and the student is unable to come to OSD and OSSB’s campus, the ETR or IEP team may make the determination that assessments will be done in the student’s home or other location near the student’s home.   If the ETR or IEP team has determined that such a home visit is necessary for a student engaged in remote learning, the following protocols are to be put in place. [2]

            Prior to the Home Visit:                                                

  • Ensure home visitors have access to required face coverings and have been trained in the use and disposal of face coverings. 
  • Ensure home visitors have access to thermometers in order to have daily temperature checks. 
  • Ensure home visitors have access to disposable gloves and have been trained in the use and disposal of disposable gloves.
  • Report any employee, contractor or student infections to the local health department and assist with contact tracing. 
  • Encourage any employees or contractors suspected of having COVID-19 or who has been exposed to COVID-19 to contact their primary care physician as necessary. 
  • Contact the student’s parent/guardian to obtain approval to conduct the visit in-person instead of virtually. 
  • Ensure that the home visitor conducts a daily symptom[3] assessment prior to the home visit. 
  • Ensure that home visitors who are symptomatic notify their supervisor and do not make any home visits. 
  • Ensure that home visitors who have a fever above 100.4 degrees notify their supervisor and do not make any home visits. 
  • Prior to making the home visit, the home visitor must call the student’s parent/guardian being visited to 1) determine if the student or anyone in the family has had close contact[4] with a COVID-19 positive or presumed COVID-19 positive case, 2) complete a symptom assessment for the student and all others in their household and 3) ask if the student or anyone in their household has a fever of 100.4 degrees or higher. 
  • If the student being assessed or anyone in their household is symptomatic, has a fever of 100.4 degrees or higher, or has had close contact with a person who is COVID-19 positive or presumed COVID-19 positive, the home visit must not be held and must be re-scheduled. 
  • Upon arrival, prior to entering the home for a home visit, the home visitor must repeat the symptom assessment.   If anyone in the household is symptomatic or has had close contact with a person who is COVID-19 positive or is presumed to be COVID-19 positive, the in-person assessment must be cancelled. 
  • Home visitor must clean and sanitize hands prior to starting the home visit. 

 

During the Home Visit: 

  • The home visit should be conducted outside if at all possible. 
  • The home visitor must wear a facial covering which covers the individual’s nose, mouth and chin and/or other appropriate PPE during the entirety of the visit. 
  • The home visitor should ask the student and household members to consider wearing face coverings at all times during the home visit. 
  • The home visitor should utilize disposable gloves as much as possible when needing to be in contact with a student. 
  • The home visitor must ensure a minimum of six feet between the home visitor and the student and members of the household except when necessary to complete a required component of the visit. 
  • The home visitor should only bring items needed for that visit into the home and should not share those items (paper, pens, etc.) with the student or with individuals in the household. 
  • Limit home visit participants to those necessary to complete the home visit. 
  • Request that household members not involved with the home visit to stay in a different part of the house from where the visit is taking place. 
  • If possible, home visitor should utilize a hard chair that can be sanitized after the home visit.  Alternatively, the Home visitor can bring a disposable plastic tablecloth to place on a chair during the home visit. Home visitor should also consider bringing their own chair that can be sanitized between home visits. 
  • The home visitor should avoid placing personal items (laptops, tablets, binders, etc.) on any surfaces that have potential contamination. 
  • Home visitor should clean or sanitize hands frequently. 

 

After the home visit: 

  • Home visitor must clean/sanitize any laptop, tablet, binders, pens or other equipment used during the home visit. 
  • Home visitor must clean or sanitize their hands upon departure. 
  • Home visitor must clean or dispose of their face covering at the end of the day or after an encounter with an individual who is COVID-19 positive or presumed COVID-19 positive, symptomatic of COVID-19 or whenever the mask becomes visibly soiled or wet such that it makes breathing difficult. 
  • Home visitor should consider cleaning items worn to a home visit. 
  • Home visitor should consider cleaning or sanitizing their car at the end of their work day. 
  • The home visitor must notify their supervisor if they learn of individuals with COVID-19 symptoms. 
  • The home visitor must maintain accurate records of completed home visits including the date and time of the home visit, the name(s) of the individual(s) participating in the visit and contact information to assist in any necessary contact tracing. 

 

 Footnotes:


 

[1] Including assessments for American Sign Language (ASL) evaluations and transition services for the purpose of writing goals into an IEP. 

[2] For purposes of this policy, a home visitor is defined as a person who provides assessment services to students in their home or other location near the student’s home. 

[3] Refer to the OSSB/OSD Screening and Isolation Policy for a list of new, non-chronic symptoms that are indicative of COVID-19. 

[4] The CDC defines “exposure” as close contact as someone who was within 6 feet of an infected person for a cumulative total of 15 minutes or more over a 24-hour period starting from 2 days before illness onset (or, for asymptomatic patients, 2 days prior to test specimen collection) until the time the patient is isolated. This includes living in the same household or caring for someone who is COVID-19 positive or presumed COVID-19 positive or being in direct contact with secretions from a person sick with COVID-19.
https://www.cdc.gov/coronavirus/2019-ncov/php/contact-tracing/contact-tracing-plan/appendix.html  
https://www.cdc.gov/coronavirus/2019-ncov/php/public-health-recommendations.html 

 

 

Adoption Date: 08-31-2020

Revised Date: 10-22-2020