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OSD Residential Selection Policy

OHIO SCHOOL FOR THE DEAF RESIDENTIAL SELECTION POLICY FOR THE 2020-21 SCHOOL YEAR

[Note: This policy is subject to change pursuant to state, county or city ordinances or new guidance provided by the CDC, ODH, ODE, local health departments or any other prevailing authority]

 

Due to the COVID-19 pandemic, the Ohio School for the Deaf (OSD) will operate a limited residential program for students during times when in-person school instruction begins. To provide the safest environment possible, OSD will limit dormitories to one student per bedroom per the guidance of health professionals from the Cleveland Clinic and the Ohio Department of Health. This 1:1 bedroom-to-student assignment will decrease the number of beds available to prospective residential students. Therefore, the following guidelines will determine the process for admission to the OSD residential program in the event there are not enough beds for all students requesting residential accommodations.

All six “D” dorms will continue to be utilized for dorm space. Each bedroom will be limited to one student with their own individually assigned bathroom within the bedroom. D dorms Numbers 1, 2, and 3 can therefore accommodate up to 3 students and D dorms Numbers 5,6, and 7 can therefore accommodate up to 7 students.

The B3 dorm will be the only B dorm utilized for residential purposes at this time. B3 will be able to accommodate up to 8 students. Bedrooms in this dorm will have temporary partitions installed so that 2 students can be assigned per bedroom on opposite sides of the partition. Additionally, the students in this dorm will utilize a shared bathroom for all students. Families should be aware of these bedroom and bathroom circumstances when deciding whether the residential program is appropriate for their student at this time.

Residential 4PLUS students will be assigned to the student apartments in the staff building at OSD. Each 4PLUS student will be assigned to their own individual bedroom. Students residing in this space will share bathrooms with up to two other students. As an independent living program, students may be unsupervised at times in the 4PLUS dorms.  Again, families should be aware of these circumstances when deciding whether the residential program is appropriate for their student at this time.

Age groups have been assigned to dorms based on the survey responses from families reflecting their intentions to utilize the residential program. All D dorms and B dorms will be utilized for K-12 students. Larger groups are assigned to the larger dorms of D 5,6, and 7 as well as B3. 4PLUS students will be assigned to the student apartments. 

Dorm capacity is as follows:

Dorm

Dorm Capacity

D1

3

D2

3

D3

3

D5

7

D6

7

D7

7

B3

8

4PLUS Student Apartments

13

 

After families make a formal request for the residential program, a roster will be created, and students placed into the above groups. If an age group exceeds the capacity of the assigned dorm, the following guidelines will determine how students will be selected for the limited number of bedrooms available.

  1. A list of students and the distance from their home to the school will be created based on calculations from Google Maps. The distance will be determined from the student‘s home to the OSD school address at 500 Morse Road, Columbus, Ohio, 43214.
  2. Residential space will be assigned to the students who live the furthest distance from the school.
  3. Any students requesting residential accommodations for whom there is not dormitory space based on these guidelines will have the opportunity to commute to OSD as a day student. Students will also have the option to engage in the all virtual instruction academic schedule.
  4. In the event that two or more students live equidistant from the school and only one bedroom is available, names will be drawn at random to determine who is assigned to residential.
  5. In the event a bedroom is available in a dorm that does not correspond with the student’s age group but that aligns with the gender of the student, families will be contacted to discuss alternate residential accommodations. Students will be selected for this based on the same distance guidelines as described in guideline #1 and #3.
  6. Any students who are family members living in the same household may be considered for joint bedroom arrangements.  Age criteria will be considered.
  7.  Students who are unable to be accommodated in our residential facilities at any given time will be placed on a waiting list. If any bedrooms become available, families will be contacted and asked if they are still interested in residential accommodations. Students will be selected for this based on the same distance guidelines as described in guideline #1 and #3.
  8. Residential plans will be reassessed at the end of the first semester.  
  9. Residential assignments may be subject to change with updated public health guidance. Families will be notified as any changes occur.
  10. Students may be placed in dorms other than their assigned age group to maximize bedrooms occupied. Families of students being placed outside their age group will be notified.
  11. All efforts will be made by OSD to maximize capacity and serve as many students in the residential program as possible. 

As part of the continuing effort to provide the safest environment possible during COVID-19, OSD will be assigning students to pods for the academic day to the extent possible and a separate pod for their time in the residential facilities.   Students will remain with their pod for the entirety of their time in the residential facilities and will rotate through different spaces and activities with their assigned pod. Students will not be permitted to go off campus. Large social gatherings are postponed until further notice.