COVID-19 Statewide Services Policy
[Note: This policy is subject to change pursuant to state, county or city ordinances or new guidance provided by the CDC, ODH, ODE, local health departments or any other prevailing authority.]
During the COVID-19 pandemic, it is OSD and OSSB Statewide Services’ policy to continue to strongly encourage the utilization of virtual evaluation and/or support services wherever possible since this remains the safest way to provide services to non-OSSB and OSD students. Statewide Services recognize that sometimes it is not possible to serve districts and families by assessing students through virtual-only methods and supports safely providing some statewide technical assistance and evaluation services in-person in those cases where it is necessary.
In order to provide in-person support and services for districts and families, Statewide Services support and evaluation teams must make a collaborative decision to determine the method of service delivery. The team’s decision should consider factors such as the ability to obtain accurate assessment data using virtual options; the health risks of the child being served; the availability of services (particularly those provided by Teachers of the Deaf (TOD), Teachers of the Visually Impaired (TVI) and Certified Orientation and Mobility Specialists (COMS)) in the student’s home district; and the extent of COVID-19 spread in the local community. Any determination on whether an in-person service is necessary must be made by the evaluation team in conjunction with the completion of a Prior Written Notice to Parents (PR-01 Form).
OSSB and OSD employees must continue to follow all State and local public health orders and guidelines and agency policies related to how statewide evaluation services will be provided during the COVID-19 pandemic.
If the Statewide Services support and evaluation team has determined that an in-person evaluation and/or support is necessary based on the district or family’s request, every effort will be made to have the student come to OSD or OSSB’s campus to complete the evaluation. Each student being evaluated will only be able to bring one (1) parent/guardian with them to the evaluation on OSD or OSSB’s campus. All students and family members will be subject to all of OSD and OSSB’s COVID-19 policies, including but not limited to the Screening and Isolation Policy and the Screening and Isolation Flowchart.
If the Statewide Services support and evaluation team has determined that an in-person evaluation and/or support is necessary and the student is unable to come to OSD and OSSB’s campus, the Statewide Services support and evaluation team may make the determination that support or an evaluations will be done as an outreach visit in the student’s home or other location near the student’s home. If the Statewide Services support and evaluation team has determined that such an outreach visit is necessary, the following protocols are to be put in place. 
Prior to the Outreach Visit:
- Ensure outreach visitors have access to required face coverings and have been trained in the use and disposal of face coverings.
- Ensure outreach visitors have access to thermometers in order to have daily temperature checks.
- Ensure outreach visitors have access to disposable gloves and have been trained in the use and disposal of disposable gloves.
- Report any employee, contractor or student infections to the local health department and assist with contact tracing.
- Encourage any employees or contractors suspected of having COVID-19 or who has been exposed to COVID-19 to contact their primary care physician as necessary.
- Contact the student’s parent/guardian to obtain approval to conduct the visit in-person instead of virtually.
- Ensure that the outreach visitor conducts a daily symptom assessment prior to the outreach visit.
- Ensure that outreach visitors who are symptomatic notify their supervisor and do not make any outreach visits.
- Ensure that outreach visitors who have a fever above 100.4 degrees notify their supervisor and do not make any outreach visits.
- Prior to making the outreach visit, the outreach visitor must call the student’s parent/guardian being visited to 1) determine if the student or anyone in the family has had close contact with a COVID-19 positive or presumed COVID-19 positive case, 2) complete a symptom assessment for the student and all others in their household and 3) ask if the student or anyone in their household has a fever of 100.4 degrees or higher.
- If the student being evaluated or anyone in their household is symptomatic, has a fever of 100.4 degrees or higher, or has had close contact with a person who is COVID-19 positive or presumed COVID-19 positive, the outreach visit must not be held and must be re-scheduled.
- Upon arrival, prior to entering the home or other location for an outreach visit, the outreach visitor must repeat the symptom assessment. If anyone in the household is symptomatic or has had close contact with a person who is COVID-19 positive or is presumed to be COVID-19 positive, the outreach visit must be cancelled.
- Outreach visitor must clean and sanitize hands prior to starting the outreach visit.
During the Outreach Visit:
- The outreach visit should be conducted outside if at all possible.
- The outreach visitor must wear a facial covering which covers the individual’s nose, mouth and chin and/or other appropriate PPE during the entirety of the visit.
- The outreach visitor should ask the student and household members to consider wearing face coverings at all times during the outreach visit.
- The outreach visitor should utilize disposable gloves as much as possible when needing to be in contact with a student.
- The outreach visitor must ensure a minimum of six feet between the outreach visitor and the student and members of the household except when necessary to complete a required component of the visit.
- The outreach visitor should only bring items needed for that visit into the home or other location and should not share those items (paper, pens, etc.) with the student or with individuals in the household.
- Limit outreach visit participants to those necessary to complete the outreach visit.
- Request that household members not involved with the outreach visit to stay in a different part of the house or other location from where the visit is taking place.
- If possible, outreach visitor should utilize a hard chair that can be sanitized after the outreach visit. Alternatively, the outreach visitor can bring a disposable plastic tablecloth to place on a chair during the home visit. Outreach visitor should also consider bringing their own chair that can be sanitized between outreach visits.
- The outreach visitor should avoid placing personal items (laptops, tablets, binders, etc.) on any surfaces that have potential contamination.
- Outreach visitor should clean or sanitize hands frequently.
After the outreach visit:
- Outreach visitor must clean/sanitize any laptop, tablet, binders, pens or other equipment used during the outreach visit.
- Outreach visitor must clean or sanitize their hands upon departure.
- Outreach visitor must clean or dispose of their face covering at the end of the day or after an encounter with an individual who is COVID-19 positive or presumed COVID-19 positive, symptomatic of COVID-19 or whenever the mask becomes visibly soiled or wet such that it makes breathing difficult.
- Outreach visitor should consider cleaning items worn to an outreach visit.
- Outreach visitor should consider cleaning or sanitizing their car at the end of their work day.
- The outreach visitor must notify their supervisor if they learn of individuals with COVID-19 symptoms.
- The outreach visitor must maintain accurate records of completed outreach visits including the date and time of the outreach visit, the name(s) of the individual(s) participating in the visit and contact information to assist in any necessary contact tracing.
 For purposes of this policy, an outreach visitor is defined as a person who provides evaluation services to students in their home or other location near the student’s home.
 Refer to the OSSB/OSD Screening and Isolation Policy for a list of new, non-chronic symptoms that are indicative of COVID-19.
 Close contact is defined as being within 6 feet for more than 15 minutes of a person who is COVID-19 positive or presumed COVID-19 positive. This includes living in the same household or caring for someone who is COVID1-19 positive or presumed COVID-19 positive or being in direct contact with secretions from a person sick with COVID-19.
Adoption Date: 08-31-2020