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Student Attendance Policy

OSD and OSSB COVID-19 ATTENDANCE POLICY 

[Note: This policy is subject to change pursuant to state, county or city ordinances or new guidance provided by the CDC, ODH, ODE, local health departments or any other prevailing authority]

ATTENDANCE DURING REMOTE LEARNING:

Daily attendance is required to be reported to the Ohio Department of Education (ODE) in hourly increments.  

 

OSD/OSSB’s attendance procedures are specific to the MODE of learning being utilized:

  1. Hybrid Learning is a combination of in building presence with remote learning on Fridays.
  2. Full Remote Learning is 100% remote (predominantly virtual and online) learning.

In Hybrid or Full Remote mode, attendance procedures are also specific to the METHOD of learning being utilized.

This means that ALL teachers are required to keep two (2) kinds of attendance:

  1. For SYNCHRONOUS learning– Students will be provided a minimum of three (3) periods a day of instruction. For online learning, this may include watching a video, engaging online with a lesson, student-filmed work, phone calls with students, student sending work product videos to teacher. (3 sessions based on age will equate to (one) 1 “clock” hour per session).
  2. For ASYNCHRONOUS learning—Students will be provided a minimum of three (3) activities/assignments/independent learning tasks to be completed each day. (3 sessions will equate to one (1) “clock” hour per task).   Students will be required to answer a daily question for each task of class instruction assigned to them (i.e., Academic, Related Service, Transition) in order to receive attendance credit for that task.

OSD and OSSB will maintain up-to-date, accurate contact information for students and families. 

The Care and Support Team (CAST), along with supports from the front office and district of residence team will complete outreach to ensure that digital access/internet connectivity is in place for each student. The teams will follow up with families to ascertain needs for training on remote learning platforms, assistance with school/home communications, nutrition and other supports such as well-being/mental health. Direct instruction for students and families for learning how to plan their schedule and effective use of technology to engage with online learning will be provided.

In ongoing efforts to keep students present, engaged, and supported in learning, during remote learning mode will have daily schedules. Regular engagement will occur through a combination of synchronous (online and real-time activities) and asynchronous (online and independent learning activities).  Learning sessions could include: 

  • Teacher-centric presentations, demonstrations, “lectures”
  • Teacher-led or student-led presentations or discussions
  • Teacher-led or student-driven interactive sessions, usually small group
  • Related Service Provider-led interactive sessions
  • Transition Coordinator interactive sessions, presentations

Teachers and Related Service Providers in conjunction with students and parents/guardians will compile a digital log daily synchronous and asynchronous learning activities using a procedure dictated by OSD and OSSB. This documentation will be reported weekly and supported by google classroom/seesaw log-in data.  

Students will have the following online learning expectations:                                

  • Students will follow teacher’s expectations, school rules, and dress code during all "live," synchronous teaching sessions.
  • Students will demonstrate ethical practices (honesty, and in compliance with Student Handbook requirements) when completing assignments, assessments, and other independent activities.
  • Students are expected to attend (virtually) all small group and/or class meetings scheduled by teachers or administrators.
  • Students are expected to keep pace on assignments and/or projects as directed by their teachers. 
  • Students will need to work in assigned digital platforms for a minimum number of minutes each day, as assigned by their teachers.
  • Attendance will be taken daily (both during synchronous and asynchronous learning), and the student must fulfill their teachers’ work product expectations.
  • Students will have the opportunity for mastery learning, with some opportunity to retake or redo assignments until the student has demonstrated mastery of identified standards or goals as determined by the teacher.
  • Learning is to occur five days-a-week, either online instruction or through in-person instruction.  Communication with teachers and the support teams is essential. Please ask questions and reach out to your school team. 

ATTENDANCE DURING HYBRID LEARNING:

When OSD and OSSB are able to enter the Hybrid Learning Phase of returning to school, Students who are participating in the Hybrid Learning Plan will come to campus four (4) days per week for in-person instruction.   During those four (4) days, students will be subject to the below “Attendance During In-Person Learning” Policy.    During the Hybrid Learning Plan, students will participate in one (1) day of Remote Learning each week on Fridays.  During that day, students will be subject to the above “Attendance During Remote Learning Policy”.
 

ATTENDANCE DURING IN-PERSON LEARNING:

Regular attendance by all students is very important.  In many cases, irregular attendance is the major reason for poor schoolwork; therefore, all students are urged to make appointments, do personal errands, etc., outside of school hours.

 

Reasons for which students may be excused include, but are not limited to:

  1. personal illness of the student;
  2. illness in the student’s family necessitating the presence of the child;
  3. needed at home to perform necessary work directly and exclusively for parents or legal guardians for a limited period of time when approved by the Superintendent of the school (applies to students over 14 years of age only);
  4. death in the family (applies to absences of up to 18 school hours unless a reasonable cause may be shown for a longer absence);
  5. quarantine for contagious disease;
  6. observance of religious holidays consistent with a student’s truly held religious belief;
  7. traveling out of state to attend a Superintendent of the school-approved enrichment activity or extracurricular activity (applies to absences of up to 24 school hours);
  8. college visitation;
  9. absences due to a student’s placement in foster care or change in foster care placement or any court proceedings related to their foster care status;
  10. absences due to a student being homeless or
  11. as determined by the Superintendent of the school.

The primary responsibility for supervision of a student resides with his/her parent(s)/guardian(s).  The staff provides as much assistance as is reasonable to parent(s)/guardian(s) with this responsibility.

Parent(s)/guardian(s) must notify the school on the day a student is absent unless previous notification has been given in accordance with school procedure for excused absences. 

The Ohio School for the Deaf (OSD) and the Ohio State School for the Blind (OSSB) make an attempt to contact the parent, guardian, or other person having care of a student who has not notified the school of the student’s absence that day regarding that student’s unexcused absence within 120 minutes of the start of the school day.  The Superintendent of each school determines and uses the appropriate notification procedure and methods consistent with State law.

GENERAL PROVISIONS:

In the event that OSD and OSSB return to campus in the Hybrid Learning Plan but a student’s parent/guardian has chosen to have that student remain working 100% remotely with OSD and OSSB’s Remote Learning Plan, that student will continue to be subject to the “Attendance During Remote Learning” Policy.
 

In the event that a student needs to quarantine or isolate pursuant to OSD and OSSB’s Screening and Isolation Policy, but the student is able to continue to engage in remote learning, that student will be subject to the “Attendance During Remote Learning” Policy.
 

In the event that a student needs to quarantine or isolate pursuant to OSD and OSSB’s Screening and Isolation Policy, but the student is unable to continue to engage in remote learning due to illness, it is OSD and OSSB’s intention that the student will not be negatively affected by this Attendance Policy.